Flowxa / Education
Parents enquire, then disappear. Nobody is counting.
Enrollment leaks between the first message and the signed form. Admin time goes to the same WhatsApp questions. Fees sit in a spreadsheet nobody works. We time it, count it and close it.
Meet your new staff.
Illustrative market scenario. Not client results.
Three problems the audit starts with.
Buyer-language examples from our industry research. These are not client testimonials.
“Parents enquire and then just disappear.”
Nobody times responses and nobody follows up more than once. Every lost family is a full term of fees.
“My admin spends all day answering the same WhatsApp questions.”
Fees, schedules, venue changes. One phone, no records, and parents who quietly leave schools that feel disorganised.
“We're owed fees and chasing them is awkward.”
Arrears sit in a spreadsheet and get chased by hand, late and inconsistently.
Five places we look. Every finding priced.
We shop your enrollment funnel as a parent, then show you where fee-paying families drop out.
Front office
WhatsApp and phone response to parents, after-hours enquiries, and the path to booking a visit or trial.
Operations
Repeat questions, schedule changes and parent communication with no record.
Sales
Enquiry to visit to trial to signup: where families drop, and whether anyone follows up.
Marketing
Open days, referrals from current families, and visibility for the searches parents actually make.
Reporting
Enquiries this term, conversion, arrears outstanding. Most heads can't name any of the three.
You get a scored report, the evidence behind each score, and a conservative estimate of what each leak costs per month. If a leak is smaller than the fix, we say so.
The staff we would put in first.
Named roles with a job description and a number to hit. The audit decides the order.
| Employee | Role | The job |
|---|---|---|
| Amara | Front Desk | Answers fees, schedules and ages at any hour and books visits and trials. Anything about a specific child goes to your staff. |
| Zuri | Steward | A 7:00 brief with new enquiries, arrears and attendance flags. |
| The Fee Collector | Collections | Polite, persistent reminders with a payment link in the message. A machine is never embarrassed to ask. |
| Also on the bench | What it does |
|---|---|
| Enrollment Closer | Enquiry, visit, trial, signup. Followed up at every step. |
| Parent Steward | Proactive updates on a child's school life. The retention advantage few schools have. |
| Open-Day Funnel | From the event to attendance to follow-up to enrollment. |
| Mystery Parent League | We shop your top three competitors every month and send you the scorecard. Ask to see the first one. |
Our first case is our own company.
We have no education client case to publish yet, and we won't invent one. What we can show is Flowxa itself: 43 agents running a real firm every day.
What owners ask before they start.
Parents want to talk to a human about their child.
They will. The system answers fees and schedules at 11pm and books the visit. Anything about a child goes straight to your staff.
We're a small academy.
Then every enrollment matters more. Start with the audit and the one fix the report ranks first.
We tried a parent app nobody used.
Parents won't download anything. This runs on WhatsApp, which they already use all day.
What if it says the wrong thing to a parent?
In month one nothing sends without your approval, and the system only states facts you have approved. It cannot invent a fee.
Five founding clients in education. Then standard terms.
0 of 5 filled · 5 open
Founding rates are set on the audit call against your own leak figure.
Ask about a slot →- 01A written case study with your numbers, approved by you
- 02A short testimonial at day 90
- 03Two introductions to peers
- 04Occasional reference calls
Book the Enrollment Leak Audit.
We shop your enrollment funnel as a parent, then show you where fee-paying families drop out. One conversation to start, a scored report at the end.
WhatsApp +254 107 861100 · Nairobi, weekdays 8:30 to 17:30 EAT